Academic Management

Manage core academic operations, including faculty, departments, programs, and schedules, ensuring streamlined curriculum delivery.

• Faculties: Organize faculties (e.g., Science, Arts).
• Departments: Manage departments (e.g., Computer Science, IT).
• Programs: Define programs (e.g., BS Software Engineering).
• Shift: Schedule classes for morning, evening, or weekend shifts.
• Batches: Track student batches (e.g., 2024, 2025).
• Sessions: Manage academic sessions (e.g., 2024–2028).
• Semester: Organize semesters (e.g., 1st, 2nd).
• Sections: Assign sections (e.g., A, B).
• Scheme of Studies: Create curriculum plans for programs.
• Time Table: Generate class lecture schedules.
• Date Sheet: Create exam schedules.

Online Admission

Streamline the admission process with an online application system, merit-based selection, and verification tools.

• Online Apply Candidate: Allow candidates to apply online.
• User Profile: Manage candidate profiles.
• Qualification Record: Track academic qualifications.
• Program Selection: Enable candidates to choose programs.
• Fees Voucher + Admission Form: Generate fee vouchers and forms.
• Admin Task: Manage administrative tasks for admissions.
• Merit List: Generate merit lists for selection.
• Challan Verification: Verify fee payments.
• Eligibility Verification: Confirm candidate eligibility.
• Admission Confirmation: Finalize admissions.
• Cancel Admission: Process admission cancellations.
• Transfer Admission: Handle admission transfers.
• Student Approval: Approve student admissions.

Biometric Attendance

Automate attendance tracking for faculty and employees using biometric technology.

• Faculty Thumb/Face/Card Registration: Register biometric data.
• Daily Attendance: Record daily attendance.
• Employee Attendance List: Generate date-wise and designation-wise reports.
• Single Employee Attendance Report: View individual attendance records.
• Late/Extra Hour Calculation: Calculate late arrivals or overtime.
• Salary Cutoff: Adjust salaries based on attendance data.

Student Portal

Provide students with a user-friendly portal for academic and course-related information.

• Login and Authentication: Secure student access.
• Assign Courses List: View assigned courses.
• Course Result: Access semester-wise results.
• Class Attendance Report: Monitor attendance records.
• Timetable: View class schedules.
• Online Teacher Evaluation Form: Submit teacher feedback.

Faculty Portal

Empower faculty with tools to manage classes, exams, and administrative tasks.

• Login and Authentication: Secure teacher access.
• Timetable: View teaching schedules.
• Apply Online Leave: Submit leave requests.
• Class Student Attendance: Record student attendance.
• Exam Marks Entry: Enter exam results.
• Salary Slip: Access salary details.

Exam & Results

Streamline exam management and result processing with automated tools.

• Result Entry: Input exam results.
• Award List: Generate award lists for exams.
• Attendance Sheet: Create exam attendance sheets.
• Exam Controller Approval: Approve results by exam controllers.
• Reports: Generate course, semester, and transcript reports.
• Settings: Configure exam types, marks, and result entry dates.

Dynamic Website

Create a dynamic, user-friendly university website for public and academic engagement.

• Menu and Submenu: Organize website navigation.
• Dynamic Pages: Create customizable content pages.
• Slider: Showcase featured content.
• News and Events: Publish university updates.
• Announcement: Share important notices.
• Picture Gallery: Display university images.
• Academic Calendar: Share academic schedules.
• Quick Popup: Highlight urgent announcements.
• Top Stories: Feature key university achievements.
• VC Message: Display the Vice-Chancellor's message.
• Academics: Detail faculties, departments, programs, and courses.

Salary and Payroll

Automate salary and payroll management for faculty and staff.

• Generate Salary: Process monthly salaries.
• Reports: Generate payroll and salary slip reports.
• Settings: Configure income tax slabs, BPS, and allowances.

Fee System

Manage student fee collection and tracking with automated tools.

• Generate Fee Challan: Create semester-wise fee challans.
• Generate Admission Challan: Issue admission fee challans.
• Reports: Track fee collection and challan status.
• Settings: Define fee structures and breakups.

General Accounting (Double Entry)

Manage university finances with a robust double-entry accounting system.

• Chart of Accounts: Customize account heads (assets, liabilities, income, expenses).
• Journal Entries: Record debit/credit entries.
• Cash & Bank Management: Track cash and bank transactions.
• Voucher Management: Generate payment, receipt, and journal vouchers.
• General Ledger: View all financial transactions.
• Trial Balance: Summarize ledger balances.
• Income & Expense: Monitor financial activities.
• Balance Sheet: Track assets, liabilities, and equity.

Library System

Automate library operations with comprehensive book and member management.

• Book Catalog Management: Manage books, journals, and digital materials.
• ISBN & Barcode Integration: Use ISBN/barcodes for quick transactions.
• Member Management: Manage student and faculty memberships.
• Book Issuance & Return: Track book loans and returns.
• Fine Calculation & Collection: Automate late fee tracking.
• Stock Management: Monitor inventory status.
• User History & Logs: Track borrowing history.
• Library Card Management: Generate digital/physical library cards.
• Reports & Statistics: Generate reports on issued books, fines, and inventory.

Hostel Management

Streamline hostel operations with tools for room allocation, fee management, and resident tracking.

• Room Allocation: Assign rooms to students with details like room type and capacity.
• Resident Management: Track student details, check-in/check-out dates, and hostel status.
• Hostel Fee Management: Generate and track hostel fee challans, including mess and utility fees.
• Attendance Tracking: Monitor student presence in hostels using biometric or manual systems.
• Complaint Management: Record and resolve student complaints regarding hostel facilities.
• Reports: Generate reports on occupancy, fee collection, and maintenance issues.
• Settings: Configure hostel rules, fee structures, and room categories.

Career Management

Support students with career planning and job placement services.

• Job Portal: List internships, jobs, and placement opportunities.
• Resume Builder: Assist students in creating professional resumes.
• Career Counseling: Schedule counseling sessions with advisors.
• Alumni Network: Connect students with alumni for mentorship and networking.
• Event Management: Organize career fairs and workshops.
• Application Tracking: Track job applications and interview statuses.
• Reports: Generate reports on placement rates and career events.

Transport Management

Manage university transportation services for students and staff.

• Vehicle Management: Track buses, vans, and other vehicles, including maintenance schedules.
• Route Planning: Define and optimize transport routes and schedules.
• Passenger Management: Assign students and staff to specific routes and vehicles.
• Fee Collection: Generate and track transport fee challans.
• Driver Management: Manage driver profiles, schedules, and attendance.
• Real-Time Tracking: Monitor vehicles using GPS integration.
• Reports: Generate reports on vehicle usage, fuel costs, and passenger data.

Procurement

Streamlines institutional purchasing with transparency and control.

• Purchase Requests: Initiate and track internal requisitions for goods and services.

• Vendor Management: Maintain supplier profiles, quotations, and performance records.

• Quotation Comparison: Evaluate multiple vendor offers for cost-effectiveness.

• Approval Workflow: Route requests through customizable approval chains.

• Purchase Orders: Generate and manage official orders with delivery tracking.

• Procurement Reports: Analyze spending trends and vendor activity

Budget & Forecast

Empowers financial planning and resource allocation across departments.

• Annual Budget Setup: Define departmental budgets with fund allocations.

• Forecasting Tools: Project future expenses based on historical data.

• Real-Time Tracking: Monitor budget utilization and flag overruns.

• Multi-Year Planning: Support long-term financial strategies and growth.

• Integration with Accounting: Sync budget data with actual financials.

• Variance Analysis: Compare planned vs. actual spending for insights.

Assets Management

Centralizes asset and supply tracking for operational efficiency.

• Item Categorization: Organize stock by type, department, or usage.

• Stock Level Monitoring: Track quantities, reorder points, and expiry dates.

• Issuance & Returns: Log item distribution and returns across units.

• Barcode Integration: Enable fast scanning and identification.

• Requisition Management: Handle internal requests and approvals.

• Inventory Reports: Generate summaries of stock movement and valuation.

Tools and Technologies

The UMS is built with modern, scalable technologies for performance, security, and usability.

• Server Side: Laravel (PHP framework), MySQL (database).
• Client Side: HTML5, CSS3, JavaScript ES6, jQuery, Bootstrap (responsive framework).
• Advanced Tools: Grocery CRUD with React, DevExpress Grid for enhanced data management.